Procurement
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This Web page is designed to provide information and updates on current solicitations for goods and services. Inquiries regarding solicitations or addenda should be directed to the Procurement Department by calling 703-335-8925, or you may visit the office Monday through Friday between the hours of 8:00am – 4:30pm. The office is located at 4 County Complex Court, Woodbridge, Virginia.
Vendors must register with the Service Authority to be automatically notified of bids, proposals, and addenda. To become a registered vendor, complete and return to the Procurement Department, a copy of the Bidders Application form. For using the correct commodity codes, please click below. A copy of the form may be downloaded from this website or you may obtain a copy by contacting the office.
Click here for Commodity Listing
Click here for Purchase Order Terms & Conditions
* PLEASE DIRECT QUESTIONS CONCERNING RFP TO:
FAX: 703-335-7954
EMAIL:
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Prince William County Service Authority |
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Prince William County Service Authority |
RFP and IFB Announcements
RFP SA 2013 - Small Turf Irrigation - Sprinkler System Design and Installation
NOTICE TO POTENTIAL OFFERORS
SOLICITATION #: RFP SA 2013
SMALL TURF IRRIGATION - SPRINKLER SYSTEM DESIGN & INSTALLATION
GENERAL DESCRIPTION: The selected Contractor shall furnish all labor, equipment and materials as necessary to design, install a complete underground lawn sprinkler system to efficiently irrigate the areas
specified by the H.L. Mooney Water Reclamation Facility.
The exact irrigation area will be identified by the Contractor by appointment to be scheduled after the mandatory site visit.
The construction of the sprinkler system shall include furnishing, installing and testing of all irrigation equipment and solar power supply system, along with the restoration of the site to its original condition.
PRE-SOLICITATION CONFERENCE: A Mandatory Pre-Proposal Conference is scheduled for 8:30 A.M. (ET) on June 4, 2013, located at H.L. Mooney Water Reclamation Facility, 1851 Rippon Blvd, Woodbridge, Virginia 22191. Proposal preparation details will be available after the site visit. Interested Offerors are strongly encouraged to attend.
QUESTIONS DEADLINE: Submit questions, in written form only, to Ms. Sherley Luxama at This email address is being protected from spambots. You need JavaScript enabled to view it. . No later than 12:00 P.M. (ET), June 14, 2013.
PROPOSAL RESPONSE: Pursuant to the competitive bidding provision of the Service Authority’s purchasing regulation and the Code of Virginia, and subject to the terms and conditions listed herein, proposals will be accepted until 12:00 P.M. (ET), June 20, 2013.
The Board of Directors for the Prince William County Service Authority reserves the right to reject any or all proposals in part or in its entirety, and may waive any informalities and irregularities in bidding when deemed in the best interest of the Service Authority.
IFB SA 2913 Belmont Bay Phase 2 Watermain Replacement and Water System Improvements
NOTICE TO POTENTIAL BIDDERS
SOLICITATION #: IFB SA- 2913
BELMONT BAY PHASE 2 WATERMAIN REPLACEMENT AND WATER SYSTEM IMPROVEMENTS
[PROJECT SUB-LEDGER # : WLM-81]
GENERAL DESCRIPTION: Provide all materials, equipment and labor necessary for the construction of approximately 2443 feet of 12-inch ductile iron water main, fittings and appurtenances, 3545 feet of 8-inch ductile iron Water main, fittings and appurtenances, 2235 feet of 6 –inch water main, fittings and appurtenances, 545 feet of 4” ductile iron water main, fittings and appurtenances, replacement of all associated customer water service connections, connections to existing water mains, pavement of all affected streets in eastern Prince William County as described in the specifications, drawings, and terms and conditions listed herein.
Bidder shall submit each bid on the blank form(s) provided in this Project Manual.
PRE-BID CONFERENCE: A Non-Mandatory Pre-bid Conference is scheduled for 10:30 AM (ET) on May 7, 2013 in the Service Authority’s Board Room located at 4 County Complex Court, Woodbridge, Virginia 22192. Interested Bidders and Subcontractors are strongly encouraged to attend.
Pleas of ignorance of any conditions existing on the work-site, or difficulties encountered in the execution of the Work, or as a result of failure to make necessary investigations and examinations, will not be accepted as an excuse for any failure or omission on the part of any Bidder to properly fulfill the requirements set forth in the Contract Documents.
QUESTIONS DEADLINE: Submit questions, in written form only, to the Purchasing Manager at This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 2:00 P.M. (ET) on May 16, 2013.
BID OPENING: Pursuant to the competitive bidding provision of the Service Authority’s purchasing regulation and the Code of Virginia, and subject to the terms and conditions listed herein, sealed bids will be accepted until 2:00 P.M. (ET), May 28 2013. After which, responses will be opened then read aloud.
Note: The official time device shall be that as designated by the Purchasing Manager for Prince William County Service Authority.
Mailing Address: Prince William County Service Authority, Procurement Department, PO Box 2266, Woodbridge, VA 22195, Attn: Purchasing Manager
Street Address: Prince William County Service Authority, Procurement Department, 4 County Complex Court, Prince William, Virginia, 22192, Attn: Purchasing Manager
BID DOCUMENTS: The bid documents may be examined at the Purchasing Office, Prince William County Service Authority, 4 County Complex Court, Woodbridge, Virginia 22192 between 8:30 a.m. and 4:00 p.m., Monday through Friday. Bid documents are available for no charge and upon request, bid documents can be expressed-mailed.
Important Note: Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.
BOND REQUIREMENTS: Bid Surety shall be in the form of a Bid Bond, Irrevocable Letter of Credit, Certified Check or Bank Draft payable to: Prince William County Service Authority, in an amount not less than 5% of the cost proposal. The bid security must accompany each bid response in accordance with the Instructions to Bidders. Any forfeiture of the Bid Bond is limited to the face amount of the bond or the difference between the bid and the next low bid whichever is less.
The successful bidder shall be required to furnish a satisfactory Performance Bond, Payment Bond and a Maintenance Warranty Bond.
Click here for Addendum # 1
Click here IFB SA 2913 Belmont Bay Phase II - Bid Tabulation Sheet
The Board of Directors for the Prince William County Service Authority reserves the right to reject any or all bids in part or in its entirety, and may waive any informalities and irregularities in bidding when deemed in the best interest of the Service Authority.
IFB SA 2713 Yorkshire Service Area Refuse Pickup and Disposal
IFB SA 2713 Yorkshire Service Area Refuse Pickup and Disposal
Click here for IFB SA 2713 Yorkshire Service Area Refuse Pickup and Disposal - Bid Tabulation Sheet
IFB SA 1313 Spittle Complex, Neabsco and Wellington Operation Centers Electric Service & Generator Upgrades
NOTICE TO BIDDERS
SOLICITATION #: IFB SA- 1313
SPITTLE COMPLEX - NEABSCO & WELLINGTON OPERATION CENTERS ELECTRIC SERVICE & GENERATOR UPGRADES
[PROJECT SUB-LEDGER # : AAB-95]
GENERAL DESCRIPTION: The work to be done under this Contract and in accordance with these Specifications consists of furnishing equipment, superintendence, labor, skill, material and other items necessary for the construction of improvements to the Raymond P. Spittle Administrative Complex, Neabsco Operations Center and Wellington Operations Center generally consist of electrical and standby generation upgrades.
The Work will include, but not be limited to:
Demolition of existing equipment and raceways at the Spittle site, installation of a new 937.5 kVA standby generator, installation of new 480/277 volt, three phase , 4 wire , service entrance rated low voltage switchboard SWB-1, with source transfer controls and switched neutral and overlapping neutral contacts, installation of connection from the new standby generator to new SWB-1, construction of a new concrete equipment pad, installation of emergency lighting, installation of new underground raceways and site improvements.
Demolition of existing equipment and raceways at the Wellington site, installation of a new 125 kVA standby generator with associated automatic transfer equipment, installation of new 480/277 volt , three phase, 4 wire, service entrance rated automatic transfer switch switched neutral with overlapping neutral contacts, installation of emergency lighting, installation of new underground raceways and site improvements.
Demolition of existing equipment and raceways at the Neabsco site, installation of a new 125 kVA standby generator with associated automatic transfer equipment, installation of new 480/277 volt, three phase, 4 wire, service entrance rated automatic transfer switch switched neutral with overlapping neutral contacts installation of emergency lighting , installation of new underground raceways and site improvements.
The Contractor shall perform all work required for such construction in accordance with the Contract Documents and subject to the terms and conditions of the Contract, complete and ready for use.
Bidder shall submit each bid on the blank formes) provided in this Project Manual.
PRE-BID CONFERENCE: A Non-Mandatory Pre-bid Conference is scheduled for 10:00 AM (ET) on Thursday, June 27, 2013 in the Service Authority’s Board Room located at 4 County Complex Court, Woodbridge, Virginia 22192. Interested Bidders and Subcontractors are strongly encouraged to attend.
Pleas of ignorance of any conditions existing on the work-site, or difficulties encountered in the execution of the Work, or as a result of failure to make necessary investigations and examinations, will not be accepted as an excuse for any failure or omission on the part of any Bidder to properly fulfill the requirements set forth in the Contract Documents.
QUESTIONS DEADLINE: Submit questions, in written form only, to the Purchasing Manager at This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 12:00 P.M. (ET)on Thursday, July 11, 2013.
BID OPENING: Pursuant to the competitive bidding provision of the Service Authority’s purchasing regulation and the Code of Virginia, and subject to the terms and conditions listed herein, sealed bids will be accepted until 2:00 P.M. (ET), on Tuesday, July 23, 2013. After which, responses will be opened then read aloud.
Note: The official time device shall be that as designated by the Purchasing Manager for Prince William County Service Authority.
Mailing Address: Prince William County Service Authority, Procurement Department, PO Box 2266, Woodbridge, VA 22195, Attn: Purchasing Manager
Street Address: Prince William County Service Authority, Procurement Department, 4 County Complex Court, Prince William, Virginia, 22192, Attn: Purchasing Manager
BID DOCUMENTS: The bid documents may be examined at the Purchasing Office, Prince William County Service Authority, 4 County Complex Court, Woodbridge, Virginia 22192 between 8:30 a.m. and 4:00 p.m., Monday through Friday. Bid documents are available for a non-refundable fee of $100.00 per set. Upon request, and after receipt of payment, bid documents can be expressed-mailed and billed to the requestor's account.
Important Note: Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.
BOND REQUIREMENTS: Bid Surety shall be in the form of a Bid Bond, Irrevocable Letter of Credit, Certified Check or Bank Draft payable to: Prince William County Service Authority, in an amount not less than 5% of the cost proposal. The bid security must accompany each bid response in accordance with the Instructions to Bidders. Any forfeiture of the Bid Bond is limited to the face amount of the bond or the difference between the bid and the next low bid whichever is less.
The successful bidder shall be required to furnish a satisfactory Performance Bond, Payment Bond and a Maintenance Warranty Bond.
The Board of Directors for the Prince William County Service Authority reserves the right to reject any or all bids in part or in its entirety, and may waive any informalities and irregularities in bidding when deemed in the best interest of the Service Authority.
SA 1813 Financial Auditing Services
NOTICE TO POTENTIAL OFFERORS
SOLICITATION #: SA 1813
FINANCIAL AUDITING SERVICES
BACKGROUND: The Prince William County Service Authority (“Service Authority”) is a public utility created in 1983 under the Virginia Water and Sewer Authorities Act chartered by the Prince William Board of County Supervisors. The Service Authority is an independent body responsible for providing comprehensive water and sewer services in Prince William County. The Service Authority has approximately 85,000 customers and provides wastewater treatment for the eastern portion of the county via the H.L. Mooney AWRF, a 24.0 mgd facility. Wastewater service for the western portion of the county is provided by the Upper Occoquan Service Authority, a 54.0 mgd regional facility that is jointly owned by Fairfax County, Prince William County, the City of Manassas, and the City of Manassas Park. Water is supplied via wholesale water purchase agreements with the Fairfax Water and the City of Manassas, as well as Service Authority-owned wells. The water and sewer system is composed of approximately 1,160 miles of water mains and 1,080 miles of sewer mains.
GENERAL DESCRIPTION: Prince William County Service Authority (the Authority) is requesting proposals from qualified firms of certified public accountants to audit its annual Comprehensive Annual Financial Report (CAFR) and provide other auditing or consulting services from time to time as permissible under the independence and ethics guidelines. Of those firms qualified to provide these services to the Authority, the selected firm will be the one best able to demonstrate capabilities to fulfill the Authority’s requirements under this Request for Proposal (RFP).
QUESTIONS DEADLINE: Submit questions, in written form only, to the Purchasing Manager at This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 12:00 P.M. (ET) on March 26, 2013.
PROPOSAL DUE DATE: The RFP response is due on Tuesday, April 9, 2013 at 2:00pm (Local Time).
Click here to see the RFP SA 1813 Financial Auditing Services document.
Click here for Addendum # 1.