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Customer Service: (703) 335-7950

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Active RFP and IFB Announcements by Date

Vendors should visit this web page regularly for information and updates about current Service Authority solicitations for goods and services. Direct any inquiries regarding solicitations or addenda to the Procurement Department by emailing: purchasinggroupemail@pwcsa.org

The Procurement Department is located at the Raymond Spittle Building, 4 County Complex Court in Woodbridge, Virginia, but all Service Authority facilities are currently closed to the public due to the Coronavirus.

Vendors must register with the Service Authority to receive automatic notification about bids, proposals, and addenda. To become a registered vendor, complete the Bidders Application Form online. For the correct commodity codes, please click below.

Vendor Meetings

Due to COVID 19, all vendor meetings are suspended until July 2020. Generally, vendor meetings are scheduled as follows:

3rd Wednesday of the month
10:00 a.m. - 12:00 p.m.
Procurement Conference Room, Spittle Building

Please call 703-335-8925 to schedule an appointment for a vendor meeting between the hours of 8:30am and 4:00pm, Monday through Friday.

Note: During this informal meeting, a representative of the Service Authority will provide a brief, 20-minute presentation about services or products. Attendance at this meeting is NOT a guarantee of receiving a contract award.

Click here for Commodity Listing
Click here for Purchase Order Terms & Conditions
Click here for Purchasing Regulations

Special COVID-19 Guidelines for Bidders/Offerors

Social Distancing and Wearing Facial Masks

Social Distancing: In order to prevent the spread of COVID-19, the Service Authority follows CDC guidelines to maintain safe distances between individuals. Bidders/Offerors/Vendors must maintain proper social distancing (minimum 6 feet separation) while on Service Authority property.

Facial Masks: The Service Authority requires Bidders/Offerors/Vendors who enter any Service Authority owned or leased property to wear masks that meets CDC recommendations.

Solicitation Type Solicitation Number Solicitation Name Date Posted Closing Date and Time Status
    Sole Source Notice of Award (Cayenta) 11/29/2021   AWARDED
IRFP SA1222 Diversity and Inclusion Survey Services 11/24/2021    
    Notice of Award Emergency Procurement (Xylem Dewatering Solution, Inc.) 11/22/2021   AWARDED
    Notice of Award Sole Source Procurement (Commonwealth Engineering & Sales, Inc.) 11/17/2021   AWARDED
    Notice of Award Emergency Procurement (Griffith Energy Services, Inc.) 11/16/2021   AWARDED
    Notice of Award Emergency Procurement (Chesapeake Environmental Equipment) 11/10/2021   AWARDED
IFB SA 2211 Landscape Maintenance Services 11/02/2021 12/15/2021 at 10:00 AM OPEN
IFB SA 2209 Heritage Hunt Sewage Pumping Station (SPS) and Force Main (FM) Project 11/02/2021   OPEN
    Notice of Award Sole Source Procurement (Utilis, Inc.) 10/26/2021   AWARDED
    Notice of Award Emergency Procurement (W.C. Spratt, Inc.) 10/21/2021   AWARDED
    Notice of Award Sole Source Procurement (PAX Water Technologies, Inc.) 10/21/2021   AWARDED
IFB SA 2205 Interstate Water Storage Tank Rehabilitation 10/15/2021  11/10/2021 at 10:00 AM  
    Sole Source Notice of Award - Sherwood Logan & Associates 10/15/2021   AWARDED
    Sole Source Notice of Award - Blue Sources LLC 10/12/2021   AWARDED
    Notice of Award Emergency Procurement (Xylem Dewatering Solution, Inc) 10/08/2021   AWARDED
    Notice of Award Emergency Procurement (Harvey Hottel, Inc.) 10/05/2021   AWARDED
RFP SA 2207 Internal Controls and Compliance Testing 10/05/2021 11/08/2021 at 10:00 AM OPEN
IFB SA 2204 Green Valley Water Storage Tank (WST) Site Restoration 10/04/2021 11/15/2021 at 10:00 AM OPEN
    Sole Source Notice of Award-Dun & Bradstreet 09/27/2021   AWARDED
IFB SA 2208 General Sanitary Sewer Cleaning, CCTV and Hydro-Excavation Services 09/23/2021   OPEN
    Sole Source Notice of Award - Gardner Denver Nash 09/20/2021   AWARDED
    Sole Source Notice of Award - SPB 100 Refurbished Breaker 09/17/2021   AWARDED
    Sole Source Notice of Award - Heyward Inc. 09/15/2021   AWARDED
    Sole Source Notice of Award -Gage Environmental Products and Services 09/14/2021   AWARDED
RFP SA 2101 Design Build Services for for H. L. Mooney Advanced Water Reclamation Facility Wide Improvements 09/10/2021   CLOSED
    Sole Source Notice of Award - Kaeser Compressor Inc. 09/08/2021   AWARDED
RFP SA 2203 Cityworks Implementation Services 06/28/2021 07/29/2021 at 10:00 AM OPEN
IFB SA 2201 Building Repair and Minor Construction Services 06/16/2021 07/01/2021 at 10:00 AM OPEN
IFB SA 2116 General Roofing Repair and Replacement Services 05/27/2021 06/28/2021 at 10:00 AM OPEN
RFP SA 2104 Owner's Consultant Services  10/16/2020 12/14/2020 at 10:00 AM OPEN
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